Payroll Services
Year-End W-2 & 1099 Filing Services
W-2, W-3 and 1099 filings to the SSA and IRS, delivered to employees and contractors on time.
Is this you?
You're not sure the W-2s and 1099s your last processor filed were actually right.
You have contractors you've never collected a W-9 from, or aren't sure are really contractors.
January is when you find out about last year's payroll problems, instead of before they happen.
If any of those sound familiar, or call +1 (305) 819-3675.
A Wrong W-2 Doesn't Surface Until Someone Checks
Filed wrong by a previous processor, W-2s and 1099s can misstate wages, withholding, or tipped-employee reporting for years before anyone notices, usually when the IRS or an employee's own return flags the mismatch.
$42K
In payroll-tax catch-up resolved for one client after two years of wrong 941s
Why employers trust us with year-end filings
Nothing files until it matches your quarterly totals.
Year-end totals are tied back to every quarterly 941 filed during the year, so nothing goes out the door until it matches.
Prior-year mistakes get found and corrected.
If we find a prior-year filing error during reconciliation, we prepare the corrected W-2c or amended 1099 and refile it.
Contractors get a W-9 and the right form, not a guess.
Every contractor relationship is reviewed against IRS and state classification rules, and a W-9 is collected before the 1099 is issued.
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What you actually get
Year-end W-2, W-3, and 1099 filings prepared from reconciled payroll data and delivered before the deadline.
Ready when you are
How it works
- 1
Reconcile
Tie total wages, withholding, and benefits for the year back to every quarterly filing already submitted.
- 2
Classify
Confirm every contractor relationship is properly classified and has a current W-9 on file.
- 3
Prepare
Generate W-2s, the W-3 summary, and 1099-NEC/1099-MISC forms from the reconciled data.
- 4
File
Submit W-2/W-3 to the Social Security Administration and 1099s to the IRS by the statutory deadline.
- 5
Deliver
Distribute electronic copies to employees and contractors through the self-service portal.
Included Services & Outcomes
Questions
Year-End W-2 & 1099 Filing FAQ
When are W-2s and 1099s due?
W-2s must be furnished to employees and filed with the Social Security Administration by January 31. 1099-NEC forms for contractor payments are due to recipients and the IRS by the same January 31 deadline.
How do you handle 1099s and contractor classification?
We review each contractor relationship against IRS and state classification rules, collect a W-9 for every contractor paid $600 or more, and issue the correct 1099 before the IRS does the classification review for you.
Can you fix a W-2 or 1099 from a prior year?
Yes. If we find a prior-year filing error during reconciliation, we prepare the corrected W-2c or amended 1099 and refile it.
Do employees get paper copies or just electronic ones?
Employees and contractors get electronic copies by default through the self-service portal, with printed copies available on request for anyone who prefers paper.
Put SMAART Payroll on your year-end w-2 & 1099 filing
Book a free consultation. We'll review your situation, quote a fixed fee, and show you exactly what we'd do differently.